How to master Seller 365: Best practices to make the most of your all-in-one toolkit

Running an Amazon business feels like a constant juggling act. You’re managing inventory, optimizing listings, monitoring prices, and trying to keep customers happy. All while searching for that next profitable product. When you’re managing separate subscriptions for each tool that handles your tasks, it’s easy to drop a ball or two.

That’s where Seller 365 comes in. This all-in-one platform combines ten apps Amazon sellers need, from sourcing to profit tracking. Let’s dive into how you can master Seller 365 to scale your Amazon business efficiently and profitably.

How to get started with Seller 365

The foundation of your success with Seller 365 starts with proper setup. Taking time to configure your account correctly will save countless headaches down the road.

First, connect your Amazon Professional Seller account to each tool. This unlocks personalized features like restriction checks and ensures your data flows properly between tools. If you’ve used any of these tools before, contact support to unlink old accounts to avoid conflicts.

Best practices for each Seller 365 tool

Tactical Arbitrage

The key to successful product sourcing is starting broad and narrowing down. Here are the best practices to optimize your Tactical Arbitrage experience:

• Start with minimal filters: Begin with fewer filters to get broader results, then narrow down later using filters on the “View Results” page.
• Add multiple categories per search: Include several categories to increase your chances of finding diverse, profitable products.
• Reset filters if results seem off: If products aren’t showing as expected, try resetting all filters. This often resolves missing results.
• Check your Global Filters: Global Filters in Settings override individual search filters, so double-check them if results look unusual.
• Trouble with Easy Bulk? Remove previously selected categories before adding new ones to avoid loading issues.
• Click question marks for help: Hover over question mark icons for quick explanations and tips on each field.

ScoutIQ

Database freshness is crucial for accurate sourcing decisions. Follow these ScoutIQ best practices to maximize your book sourcing:

• Always refresh the ScoutIQ database using a strong Wi-Fi connection before scouting trips to ensure you have the latest pricing and sales data.
• When doing Title Scans, use the title page inside the book rather than the cover. This improves scan accuracy, especially for older or duplicate-titled books.
• Set up a custom default trigger if you sell items other than books to better match your desired profit and rank parameters for those product types.
• Add fields like List Price, Quantity, and Cost Per Unit when exporting your ScoutIQ analytics. This makes it easier to import directly into InventoryLab for seamless listing.
• Prioritize books with high eScores (71+). eScore shows how many days an item has sold in the last 180 days. So, targeting books with eScores over 71 helps you find inventory that sells consistently, not just occasionally.

ScoutX

Take your sourcing data to the next level with these ScoutX best practices:

• Send items data directly to Google Sheets: Record product data (ASIN, ROI, cost, sales rank, etc.) directly from ScoutX into a structured spreadsheet.
• Combine with Scoutify for mobile sourcing and follow up with deeper research using ScoutX at home.

Scoutify

Improve your mobile sourcing efficiency with these Scoutify tips:

• Customize your sourcing criteria for Ideal Buy (ROI%, net profit, rank thresholds) in the app settings.
• Use the Keepa and CamelCamelCamel links for deeper price history analysis while scanning.

InventoryLab

Track your costs and streamline your listing process with these InventoryLab best practices:

• Add your product costs upfront when listing. Entering your buy cost during listing automatically feeds accurate data into your profitability reports and Profit & Loss statements, giving you a complete and reliable view of your business health.
• Import Buy Lists (.csv or directly from Scoutify) to pre-load sourcing data and minimize entry time.
• Leverage the Min/Max price fields during listing to send to repricers.

SmartRepricer

Win the Buy Box without sacrificing profits with these SmartRepricer strategies:

• Set SalesBooster as your default strategy to stay competitive during peak periods. It’s built to win the Buy Box without sacrificing margins. Adapting automatically to price changes while honoring your min and max limits.
• Create a simple monthly workflow:
  • Start of the month: List key holidays, promos, and weekends
  • One week before: Make sure SalesBooster is active where it matters
  • 24 hours before: Check inventory and BuyBox coverage—let SalesBooster handle the rest
• Not sure where to start? SalesBooster is the safest and most effective default strategy for most sellers.

FeedbackWhiz Emails

Boost your review rate with these FeedbackWhiz Emails best practices:

• Send review requests 11-14 days after the order is placed. This timing ensures most customers have received and used the product, improving the chances of positive feedback. Requesting reviews too early may lead to neutral or negative feedback, especially if the product hasn’t arrived yet.
• Set up campaigns to automate sending feedback and/or product review requests to all your buyers.

FeedbackWhiz Alerts

Stay on top of critical issues with these FeedbackWhiz Alerts best practices:

• Set up alerts to receive notifications on all critical events for your products and accounts.
• Set immediate alerts for time-sensitive events (e.g., hijackers, negative reviews).
• Regularly audit and update product/subscriber lists as your catalog or team changes.

FeedbackWhiz Profits

Make data-driven decisions with these FeedbackWhiz Profits best practices:

• View graphs, charts, and widgets on all your profit and loss-related metrics.
• Compare sales and profits by region to allocate resources to the best-performing marketplaces.

InventoryLab Accounting

Keep your financials clean with these InventoryLab Accounting best practices:

• Reconcile deposits regularly to keep your books clean.
• Match Amazon payouts with recorded sales and expenses to ensure your profit & loss reports reflect your actual cash flow. No surprises at tax time.

How to master the complete Seller 365 workflow

The true power of Seller 365 emerges when you use these tools with a cohesive workflow in mind. Start each day by checking FeedbackWhiz Alerts for any urgent issues that need addressing. Then review your SmartRepricer dashboard to ensure your pricing strategies are performing as expected.

Dedicate specific days of the week to different aspects of your business. For example, use Mondays for sourcing with Tactical Arbitrage, ScoutIQ, Scoutify, or ScoutX (depending on your sourcing strategy). Use Tuesdays for listing, prep, and shipping with InventoryLab. Then, Wednesdays can be for reviewing performance with FeedbackWhiz Profits, and so on. This structured approach ensures no aspect of your business gets neglected.

As your business scales, gradually automate more processes. Start with basic automation like review request emails, then progress to more advanced workflows like automated repricing strategies and inventory reordering. This incremental approach prevents overwhelm while steadily increasing your efficiency.

Next steps

Start implementing these best practices one tool at a time. Focus first on the areas where you spend most of your time or face the biggest challenges. As each component of your workflow improves, you’ll see compound benefits across your entire operation.

Ready to put these strategies into action? Start your free trial of Seller 365 today and experience the power of an all-in-one Amazon seller toolkit.