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Top 6 eBay Accounting Software in 2024 to Drive Efficiency and Profitability

Geri Mileva
June 25, 2024
July 4, 2024
eBay accounting Software

While eBay was founded almost three decades ago, it still remains one of the world’s largest ecommerce websites to this day, receiving 872 million visits annually

And while Amazon continues to account for a large chunk of ecommerce sales, eBay still accounts for a sizeable 3% of sales. Today, eBay operates in more than 190 global markets, and it’s estimated that it has 132 million active buyers worldwide

Whether you’re just starting out on eBay or already a seasoned seller, staying on top of your finances can seem like a taxing endeavor, given that the platform has millions of global buyers. As an eBay seller, you need to cover a lot of ground like:

Excel sheets are fine, but when your business grows, you may end up making costly mistakes. A good solution would be to use reliable eBay accounting software. 

What Is eBay Accounting Software?

eBay accounting is a vital process that helps your business grow. Through processes like recording your sales and financial transactions, you get valuable insights into your business’s profitability, cash flow, and compliance with tax laws. 

What makes it challenging compared to traditional accounting is that on eBay, you’ll be dealing with international buyers who use different currencies and payment methods. You need to provide customers with comprehensive invoices and receipts, track your inventory, and factor in various eBay fees. 

Proper eBay accounting helps sellers:

  • Improve or maintain profitability
  • Enhance cash flow management
  • Get better control over their online business 

eBay accounting software is designed to give you access to features that simplify accounting and ensure that you’re ready for the tax filing season. While features will vary from one solution to another, they share several things in common: 

  • They help you get your financial transactions in order
  • These solutions save you time through automation capabilities and customizable templates
  • They ensure that your books are accurate

So, instead of keeping transaction records in shoeboxes and using spreadsheets to manually track revenue and expenses, these programs automate tasks like report generation and transaction recording. These solutions also paint a clearer picture of your business by allowing you to view comprehensive financial statements. 

Top 6 eBay Accounting Software in 2024

From automating transaction records to simplifying tax compliance, these eBay accounting software programs will help you keep accurate financial records, streamline bookkeeping processes, and more.

  1. QuickBooks Online

QuickBooks Online is a feature-rich and scalable eBay accounting software designed to help small businesses have better control over their finances. Through its eBay Connector integration, eBay sellers can:

  • Automate their accounting
  • Sync eBay store transactions
  • Monitor payouts
  • Track and fulfill orders

eBay sellers can also use it to streamline their sales tracking and categorize eBay sales. QuickBooks Online also makes it easy for eBay sellers to track all their business expenses, including eBay fees and shipping costs. Its bookkeeping automation allows users to automatically track transactions and set up rules to handle tedious or repetitive business tasks. 

Users get a centralized dashboard where they can see how their business is doing at a glance. With QuickBooks Online, you can:

  • Snap and store receipts (Receipt capture) via the mobile app
  • Get a quick view of all your linked bank accounts
  • Sort income and expenses into tax categories 
  • Share your books with your accountant for tax filing season

What’s more, it offers QuickBooks Live Tax, a feature that connects users with live tax experts who can help them with filing taxes accurately, maximizing tax deductions, and more. Aside from this, QuickBooks Online also has the Live Expert Assisted feature. Through this, users can get expert assistance for automating QuickBooks based on their specific business needs, accurately categorizing transactions, managing workflows, and reviewing key business reports.

Key Features for eBay Sellers

  • Customizable invoice templates 
  • Automatic data backup
  • Real-time collaboration 
  • Auto-update for inventories 
  • Multi-currency support (Essentials and Plus Plans only)
  • 750+ integrations, including integrations for payroll, time tracking, and more 

Pricing and Plans

  • Simple Start - $15/month for 3 months
  • Essentials - $30/month for 3 months
  • Plus - $45/month for 3 months

QuickBooks Online offers a free 30-day trial.


  • User-friendly interface
  • Strong eBay integration
  • Tracks 13,000+ state and local taxes to ensure compliance 
  • Provides access to helpful resources like webinars, a community forum, and tutorials
  • Follows industry-standard protocols (DigiCert, ISO 27001, SOC 2) to protect user data


  • May entail a learning curve for some features
  • Some integrations or connectors have different pricing plans
  1. Xero

Suited for SMBs, Xero is a scalable eBay accounting software that empowers users to do business and manage their finances from anywhere. Xero simplifies how its 4.16 million subscribers run their business by letting them:

  • Access comprehensive and centralized business analytics
  • Track project-related costs like planning, budgeting, and invoicing
  • Store files and accept payments
  • Manage inventory by monitoring stock levels in real time, viewing product performance, and adding items to invoices 

Xero also streamlines how users pay bills. It lets them see what bills are due, make batch payments, and access all their bills online. Because of its extensive features, Xero is capable of handling different accounting processes, from simple to complex, for businesses of all sizes. The good news for eBay sellers is that Xero has several eBay integrations available. These help you better manage your business finances, reconcile transactions, consolidate cash flow, and more. Available eBay integrations include:

  • A2X for automating ecommerce accounting
  • Parex Bridge for integrating your eBay data into your Xero account
  • Taxomate for the automatic syncing of eBay sales data to create in-depth financial reports

This accounting software isn’t just for SMBs. It’s also a great solution for non-profits, startups, landlords, and football clubs. It caters to businesses in various industries, including retail, ecommerce, manufacturing, and farming.

Key Features for eBay Sellers

  • Multi-currency support for accounting (160+ currencies supported)
  • Intuitive online invoicing 
  • Expense manager tools for making and approving expense claims, real-time expense tracking, and more
  • Real-time collaboration with your employees, accountant, or bookkeeper
  • Integrated and safe bank feed for accessing bank data

Pricing and Plans

As of writing, the prices indicated below reflect a 50% discount, which new users may be eligible for when they purchase Xero before 30 June. Xero offers a 30-day free trial. 

  • Starter (for solo traders, new businesses, and freelancers) some text
    • Discounted rate – $14.50/month 
    • Regular rate – $29/month 
  • Standard (for growing small businesses)some text
    • Discounted rate – $23/month 
    • Regular rate – $46/month
  • Premium (for established businesses)some text
    • Discounted rate – $31/month
    • Regular rate – $62/month 


  • 24/7 online support
  • Robust security and data protection measures (encryption, multi-factor authentication, and security noticeboard)
  • Can be customized to suit specific business needs through app integrations
  • Provides access to guides, templates, and other business resources
  • Helps connect users to accountants and bookkeepers who specialize in Xero through its advisor directory


  • May involve a learning curve 
  • Multi-currency support is only available via the Premium plan
  • Optional features like Analytics Plus and job tracking/project accounting will incur additional costs
  1. Wave

The tax filing season can be, well, taxing, but Wave helps simplify accounting for small businesses. It’s used by over 2 million small business owners to manage business processes like invoicing, payroll, and online payment processing. 

As an eBay accounting software, Wave ensures that your books are accurate. It also lets users automatically import and categorize bank transactions (Pro Plan only), customize their accounts, and monitor their business health. 

Key Features for eBay Sellers

  • Recurring Billing to manage recurring payments
  • Drag-and-drop editing 
  • Smart dashboard
  • Double-entry software for accountants 
  • Unlimited bookkeeping records, invoices, estimates, and bills

Pricing and Plans

  • Starter (for new businesses or users who want basic features) - Free
  • Pro (for businesses that require more advanced features) - $16/month, billed monthly 

Wave offers several add-ons, such as letting users outsource their bookkeeping. Note that these additional capabilities will incur varying additional costs. 


  • Customizable and lets users add their logo and brand colors to create professional invoices
  • All tools are web-based, so you won’t need to download and install programs 
  • Comes with a mobile app for on-the-go management of payments and invoices 
  • Provides 256-bit encryption and is PCI Level-1 certified for data security 


  • May require the occasional manual input
  • Support levels vary depending on the plan or add-on features 
  • Starter plan has very limited features
  1. FreshBooks

Over 30 million people use FreshBooks, making it one of the most popular accounting software for SMBs. From freelancers and small businesses to businesses with employees or contractors, FreshBooks helps you:

  • Track payments and expenses
  • Organize business accounting
  • Comply with regulations

It comes with a customizable Chart of Accounts that lets you track assets, income, expenses, and more as your business grows. Like other eBay accounting software, FreshBook lets users capture or upload an image of their bills. However, FreshBooks takes things a step further by allowing users to email bills to their FreshBooks account and import their expenses directly from their bank accounts. They can then run a series of reports like Profit & Loss or Accounts Payable Aging to get a more comprehensive look at their finances. 

Key Features for eBay Sellers

  • Automatic payment reminders
  • Accounting reports
  • Automated bank reconciliation 
  • Time tracking 
  • Client communication (seamless collaboration with all stakeholders, client management capabilities, and more)

Pricing and Plans

  • Lite (for freelancers) – $7.60/month
  • Plus ((for freelancers and self-employed individuals) – $13.20/month
  • Premium (for self-employed, businesses with contractors, and businesses with employees) – $24/month
  • Select (recommended for businesses with employees) – talk to a FreshBooks specialist for pricing details

FreshBooks offers a 30-day free trial. 


  • Easy to use
  • Lets users invite their accountant and up to 10 other team members to their FreshBooks account at no extra cost


  • Not designed for enterprise 
  • Limited customization options 
  1. Zoho Books
zoho books

Zoho Books provides users with accessible eBay accounting software thanks to its free plan. With it, you can efficiently manage finances, automate workflows, and collaborate with your team. By connecting Zoho Books with other Zoho applications, you get a scalable solution that grows with your business. 

Aside from helpful features for eBay sellers, Zoho Books also has a project management system that lets SMBs access capabilities for project accounting. These include project budgeting, billing and expenses, and project profitability. 

Key Features for eBay Sellers

  • Receivables – Streamlines processes like invoice generation and payment tracking
  • Payables – Helps eBay sellers simplify expense tracking, verify purchases, and store documents
  • Bank Reconciliation – Lets users connect their financial accounts, import transactions, and streamline reconciliations
  • Inventory – Allows eBay sellers to track their inventory, manage items, set reorder points, and more
  • Reports – Comes with more than 70 built-in reports with advanced analytics 

Pricing and Plans

Note that the prices shown below are charged per organization on a monthly basis.

  • Free (for businesses with <$50K annual revenue) 
  • Standard – $20 
  • Professional – $50
  • Premium – $70
  • Elite – $150
  • Ultimate – $275

Zoho Books offers a 14-day free trial. 


  • Provides users with access to a live webinar and demo organization 
  • Has a powerful mobile app
  • Several plan options 
  • Customizable reports 
  • Access to a range of support resources, such as phone, email, live chat, and knowledge base


  • Limited integrations compared to other eBay accounting software
  • Advanced features like automation are only available on higher-tier plans
  • Plans only allow for a limited number of users
  1. Sage Business Cloud Accounting

Sage is an online accounting software that helps businesses save time and gain real-time insights into their finances. Aside from automation, Sage Accounting has an AI-powered assistant called Sage Copilot. It boosts your productivity by automating complex tasks and helps you make informed business decisions through personalized advice and recommendations. Note that you need to request early access to enjoy this feature. 

Key Features for eBay Sellers

  • Accounts receivable and accounts payable 
  • Invoicing
  • Inventory and order management
  • Billing
  • Cash management
  • Ledger accounting

Pricing and Plans

Sage offers three solutions: Sage Accounting, Sage 50 Accounts, and Sage Intact. Each solution has different pricing plans. For Sage Intact, you need to contact Sage to request pricing details. Sage 50 offers two pricing models: £92/month + VAT (Standard) and £186/month + VAT (Professional). 

Sage Accounting rates are as follows. Note that these are charged monthly + VAT.

  • Accounting Start - £15
  • Accounting Standard - £30
  • Accounting Plus - £39


  • Integrates with eBay
  • Supports multiple currencies
  • Provides secure cloud storage for users


  • Limited customizability 
  • May require additional integrations

Key Considerations and What to Look for in eBay Accounting Software

When on the hunt for the best eBay accounting software for your business, keep the following considerations in mind.

  1. Your Seller Type and Business Size

Knowing your seller type and business size helps you identify what your business needs, priorities, and requirements are. How complex will your financial tracking needs be? Will you be expecting a large volume of transactions? Asking these questions will also help you look for the features you need and narrow down your options. 

  1. Features

Some of the important features to look out for include the ability to:

  • Integrate with your eBay account
  • Track your income and business expenses
  • Automate some accounting and bookkeeping tasks
  • Generate comprehensive reports
  • Simplify tax compliance 
  • Let you add other users like your accountant or team members
  1. Ease of Use

Look for a solution that’s intuitive and user-friendly. You don’t want to try out or purchase software only to find out that it has a steep learning curve. If you’re working with a team, make sure that everyone can use it properly. Aside from being easy to use, the software should be easy to set up. 

Sign up for free trials or demos to see the software in action. This gives you the opportunity to try it out for yourself and see if it meets your criteria.

  1. Budget

Just because a solution is expensive doesn’t always mean that it’s the best option for your business. A good eBay accounting software should fit your budget while providing you with the features your business needs. 

  1. Integrations

Integrations are great because they enhance the software’s capability. Aside from making sure that the software integrates seamlessly with eBay, check to see if it’s compatible with all the other solutions you may be using, such as payment processors and other seller tools.

  1. Customer Support

Some software programs may come with a learning curve, or you may encounter issues with the program itself. Make sure that you get exceptional support. See if the provider offers easy access to customer care representatives. Also, check if their website has helpful resources like a knowledge base or FAQs page. 

Simplify Ecommerce Accounting To Thrive in eBay

While eBay has been a giant in ecommerce for a while now, maintaining and growing your business on the platform requires efficient financial management. With millions of global buyers and numerous transactions, staying on top of your finances can be challenging.

Thankfully, using reliable eBay accounting software can simplify this task, helping you track sales, manage inventory, ensure profitability, and comply with tax laws. These tools doesn't just automate tedious tasks but also provide valuable insights into your business so you can make the right decisions and optimize your operations.

Focus more on growing your eBay business and less on the complexities of financial management. Leverage the right accounting software today.

About Us

Threecolts is a comprehensive suite of advanced ecommerce software solutions. We're designed to empower retail vendors and marketplace sellers on Amazon, Walmart, and beyond. Our tools optimize every aspect of ecommerce operations to ensure maximum profitability.

For sellers aiming to earn through reselling, Tactical Arbitrage helps you find hidden deals 5X faster. ScoutIQ provides instant insights for scoring in stores. DataSpark helps you get your next bestseller on Walmart Marketplace across over 14 million products in its database.

If you want to sell globally without storing, shipping, or risking money on inventory, SellerRunning simplifies cross-border dropshipping. We let you manage and expand your ecommerce business across multiple Amazon marketplaces seamlessly.

Managing products across leading ecommerce channels has never been easier either. ExportYourStore ensures hassle-free cross-listing and product syncing. Meanwhile, Hemi integrates over 100 ecommerce platforms, handling everything from inventory to logistics.

For efficient financial operations, FeedbackWhiz Profits offers a robust ecommerce accounting solution. We give you total control over your finances. You can track earnings and spending and visualize financial data without much effort.

You can also enhance your customer service with ChannelReply. Centralize marketplace communications through order data alongside support tickets from major marketplaces. Meanwhile, Onsite Support combines AI tools and custom-built help centers to amp up your support capacity. With these two, you can ensure that your customer service team can do more with less work.

Simplify Amazon operations with InventoryLab. It's an all-in-one solution that enhances everything from sourcing to logistics to accounting. We make inventory management and business workflows as streamlined as possible, so you won’t have to think about it.

Protect your profits with our advanced recovery solutions. DimeTyd Amazon helps 1P vendors recover lost revenues from overbilling and inventory discrepancies. DimeTyd Walmart simplifies the process of disputing unacknowledged shipments and organizing deductions. DimeTyd Sellers offers comprehensive monitoring and dispute resolution for Amazon FBA.

Automate your pricing strategies with SmartRepricer. We'll help you stay competitive by adjusting prices automatically based on custom rules. You can make sure that you always win the Buy Box with just a few clicks.

Finally, safeguard your online reputation with our reviews and alerts solutions. FeedbackWhiz Emails lets you handle Amazon review requests with personalized feedback campaigns. CR Feedback offers cost-effective feedback gathering for eBay and Amazon review requests. FeedbackWhiz Alerts keeps you informed with timely notifications on reviews, threats to your listings, and other important events.

Learn with Threecolts

Small group workshops to help you learn, optimize, and grow.